BY PAYING A 50% DEPOSIT YOU (THE CLIENT) ARE CONFIRMING YOUR BOOKING WITH WOOD & WILD PHOTOKOMBI, AND ACCEPTING THE FOLLOWING TERMS AND CONDITIONS OF HIRE:
DEPOSIT
A 50% deposit is required to confirm all Photokombi bookings. The 50% deposit covers any administration costs and secures the services of Photokombi on the requested date. This deposit is NON-REFUNDABLE. Reservations are made on a strictly first-come, first-served basis, and dates will only be secured upon payment of the deposit.
PAYMENT TERMS
Following payment of the 50% deposit, the balance of the account is to be paid two weeks prior to the scheduled event date. Payment for additional images, services and products are to be made at the time of ordering. If full payment is not received by the due date, the booking will be cancelled.
PRICES
Prices and specifications are subject to change.
ACCESS, SPACE, & POWER FOR PHOTOKOMBI
It is the client’s responsibility to obtain all the required permissions from the event venue, and to arrange an appropriate space for Photokombi to be parked at your event. Photokombi requires a minimum 3.5m long x 2m wide x 2m high space. The client is responsible for ensuring a standard 240V power point is available at the venue for Photokombi.
HIRE PERIOD
Photokombi will arrive 30 minutes before the hire period is due to commence. If the client requires Photokombi earlier, an idle time charge will apply. It is up to the client to ensure that the venue agrees to Photokombi being in attendance at the agreed time. The hire period is specified by the package booked, and the start and end times agreed upon by both parties at the time of the booking. If we cannot start on time due to poor access, not being allowed access due to the venue, or other circumstances, we will keep to the agreed end period for the hire. If your event starts or runs late, the period of hire will still be for the agreed times unless we agree to provide additional hours which incur an additional cost.
Wood & Wild agrees to have Photokombi operational for a minimum of 80% of the booked period; operations may need to be interrupted for servicing of Photokombi such as paper changes. If Photokombi is out of use for more than 20% of the hire period due to technical difficulties, we shall refund the client accordingly to the amount of time that the booth is not in operation, and in proportion to the amount paid for the hours of hire.
CANCELLATION OF SERVICES
The client may cancel their booking up to 30 days before the date of the event, by sending written notice to Wood & Wild. Wood & Wild will reimburse any monies paid, less the deposit which remains non-refundable. Cancellations less than 30 days before the event date will require full payment.
The client must make any request for a date change in writing at least 30 days in advance of the original event date. Change is subject to Photokombi availability. If there is no availability for the alternate date, the deposit shall be forfeited and the booking cancelled. Any cancellation will forfeit any deposit payment made.
EVENTS BEYOND OUR CONTROL
If an event is cancelled, or Photokombi is unable to attend due to adverse weather conditions, acts of God, or other unforeseen circumstances, the balance less the 50% deposit will be refunded to the client.
If circumstances such as severe traffic delays or vehicle breakdowns occur Wood & Wild will be happy to extend the end time of hire to make up for the late start. If this is not possible we will refund the client accordingly, to the amount of time delayed and in proportion to the amount paid for the hours of hire. We will, however, try our utmost to get to your event as soon as we can, and always be in contact with you.
SUPPLIED PRINTS & OTHER MERCHANDISE
Wood & Wild takes the utmost care while producing supplied prints and other merchandise. Our products are subject to rigorous inspections and are dispatched in perfect condition. On receiving our product(s) the client will have 7 working days to report any fault or problem due to shipping or handling to Wood & Wild. Faults or problems reported during this period of time, will be rectified by Wood & Wild free of charge. Faults reported outside 7 working days will be subject to costs
LIMITATION OF LIABILITY
Wood & Wild will always act in the best of interest of the client, and if required will take steps to protect the health and safety of Photokombi users. Where such actions lead to an early closure of Photokombi, removal of Photokombi or other such action likely to cause dissatisfaction, Wood & Wild limits any refunds to the amount of the original booking less the deposit. This applies in all cases. It in no way affects general public liabilities or employer’s liability insurance matters, which are covered separately.
In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
TERMINATION OF HIRE
Wood & Wild will not tolerate any abuse or threatening behaviour to any of our staff, or abuse to the Photokombi or Photokombi equipment. If this occurs Wood & Wild retains the right to terminate the hire immediately. This applies equally to you, the Client, and your guests. Wood & Wild may terminate the hire in cases where our staff feel the equipment belonging to Wood & Wild or Photokombi itself is in danger of being damaged or has been damaged due to the actions of unruly behaviour by you or your guests. Wherever possible and reasonable to do so we will speak with you or the venue first to try to resolve the matter before any period of hire is terminated. Moreover, you, the Client, will be fully responsible for any damages, caused by you, your guests or other attendees at the event, to Photokombi or Photokombi equipment howsoever caused, with the sole exclusion of Wood & Wild.
CHILDREN
An adult must assist children wanting to use Photokombi at all times.
TRADEMARK
Wood & Wild Photokombi is a registered trademark.
